The Virginia Department of Elections strongly recommends that we make every effort possible to gather the required information at the time that a contribution is collected even if the contributor’s donation is $100 or less. Although this information is not required for contributors who contribute $100 or less, the aggregate contribution may exceed $100 in the future. If the information is obtained at the time of the first contribution, time and energy may be saved in the future.
Recording Contributor’s Information
When keeping records of contributions, each committee should maintain, at a minimum, the following detailed information:
Contributor’s full name;
Contributor’s mailing address;
Contributor’s occupation, employer and location (city/town and state) of principal place of business if the contributor is an individual;
Type of business and location (city/town and state) of the corporation or business if the contributor is a business or corporation;
Type of committee and the location (city/town and state) of the committee if the contributor is a political committee;
Date contribution received;
Amount of the contribution; and
Contributor’s total contributions to date, including “In-Kind” Contributions.